Junior Contracts Administrator

San Leandro, CA

Job Description

Job Summary:
This position requires managing quotation issuance, contract administration to ensure contract execution in accordance with company policies, legal requirements, and customer specifications. This person will contractually manage the Flash X-Ray, E-Beam Sterilization, and Nuclear Effects Testing lines of business. This chosen candidate will solve problems of limited scope and complexity and work is closely supervised. Assignments include following detailed, specific instructions, and contacts are primarily with the Commercial Products Team, other Contracts personnel, and the immediate supervisor. The ideal individual desires a position with growth potential, is a quick learner, very organized, and can communicate clearly and effectively. This is an entry-level position into the field of Contracts Management, however, it requires self-motivation, organization, customer (internal and external) service skills, attention to detail, and a positive attitude.

Job Responsibilities:
- Contractual management of the Commercial Products business area is the primary assignment.
- Management of contracts through the full lifecycle includes contract formation, execution, modification, product delivery, and invoicing. This position includes continual execution of administrative and data entry tasks, in addition to interfacing directly with customers and the internal Team.
- Acts as an agent of the company by interfacing directly with Commercial and Government customers.
- Supports the Commercial Products line of business by preparation and submittal of quotations in response to customer requests.
- Minimal negotiation required with customers.
- Reviews and analyzes all contractual documentation to ensure compliance with applicable regulations and corporate guidance.
- Issues contract related documents and prepares shipping documents in accordance with contractual, legal, and corporate requirements.
- Provides real-time updates to Program Management in all contractual matters, by updating logs and documents for distribution, in addition to participating in meetings.

Technical/Functional skills:
- No prior experience with Government or Commercial contracts is required, however it is preferred.
- Excellent written and verbal communication skills.
- Deadline oriented work ethic, and the ability to work successfully under pressure.
- Ability to work successfully within a team and strong collaborative skills.
- Ability to multi-task continually.
- Expertise in the use of MS Word and Excel.

Physical Abilities:
- Use of hands, arms, and fingers to operate computer and telephone.
- Talk and hear to operate telephone and interact with other employees.
- Close vision and ability to shift focus to use computer.

Education/Experience/Licenses etc.:
- Bachelor’s degree from an accredited university.


Work Environment:
- The noise level in the environment is usually low to moderate.
- The environment is well lit and ventilated.